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Assistant Project Coordinator

Watchdog Management is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters.

 

THE POSITION

The successful candidate will serve as an Assistant Project Coordinator, supporting Watchdog Management’s General Manager, and working closely with the Project Coordinator. The candidate will report to the GM and to the President. This is an in-office position. The candidate must be based in, or willing to commute to Vancouver.

Salary to commensurate with experience, between $45,000-$47,500 annually. 

SKILLS & EXPERIENCE REQUIRED

  • Resourcefulness, self-sufficiency, and drive to grow your career 

  • Interest in music industry and artist management 

  • Experience in music industry, even if limited, is a bonus but not required 

  • Ability to handle challenging situations, be proactive, trouble shoot and problem-solve

  • Exceptionally organized and able to multi-task and manage time effectively

  • Ability to manage a large volume of tasks

  • Knowledge of MS Office and Mac computers is essential 

  • Ability to work as part of a close-knit team 

  • Exceptional attention to detail

  • Strong written and verbal communication skills

  • Availability outside of regular office hours. If you’re looking for a 9-5 job, this may not be for you

 

JOB DESCRIPTION

The Assistant Project Coordinator will work closely supporting the company GM as well as work closely along-side an experienced Project Coordinator, performing admin tasks including but not limited to: 

  • Artist calendar upkeep (internal + external)

  • Contesting/ prizing / fundraiser coordination 

  • Artist signing coordination

  • Contract management, signing, filing 

  • Deal memo/offer filing and distribution

  • Work visas 

  • Shipping + mail 

  • VIP product sourcing and coordination 

  • Vinyl and CD orders/coordination 

  • Graphic artist research 

  • Creative database upkeep (photographers, designers, stylists etc) 

  • Marketing letter coordination 

  • General artist file upkeep 

  • FACTOR, Music BC, Starmaker and Creative BC funding applications and wrap reports (for artists)

  • Merch logistics as needed 

  • Master Tour data entry 

  • Income tracking data entry 

  • Various admin coordination

 

Watchdog Management is committed to equity and diversity, and strongly encourages applications from Indigenous, Black and people of colour, women, disabled people, people who are LGBTQ2S+, and people from other diverse backgrounds and communities. Accommodations are available on request for candidates taking part, in all aspects of the selection process.

Please send resume and cover letter to resumes@watchdogmgt.com by Friday, January 26th.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

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