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Administrative Assistant

Watchdog Management is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters.

 

THE POSITION

The successful candidate will serve as an Administrative Assistant, supporting both Watchdog’s President, and VP/GM. The candidate will report to the VP/GM and to the President. The position is in-office with the opportunity to occasionally work from home.  

SKILLS & EXPERIENCE REQUIRED

  • Resourcefulness, self-sufficiency, and drive to grow your career

  • Interest in music industry and artist management

  • Experience in music industry, even if limited, is a bonus but not required

  • Exceptionally organized and able to multi-task and manage time effectively

  • Ability to manage a large volume of tasks

  • Ability to handle challenging situations, be proactive, trouble shoot and problem-solve

  • Knowledge of MS office and Mac computers is essential

  • Ability to work as part of a close-knit team

  • Exceptional attention to detail

  • Strong written and verbal communication skills

  • Availability outside of regular office hours. If you’re looking for a 9-5 job, this may not be for you

 

JOB DESCRIPTION

The Admin Assistant will work closely supporting company President and GM on admin tasks including but not limited to:

  • General assistant duties as directed

  • Schedule and calendar management

  • Setting up conference calls, call times and meetings

  • Scheduling personal + professional apts and meetings

  • Computer backups, junk mail checking, general technological maintenance

  • Organizing and keeping track of contact info

  • Organizing information and paperwork

  • Travel grant applications for WD staff

  • Expense reports 

  • Opening and distributing mail

  • Coordinating and booking travel 

  • Ensuring all travel requirements/protocols are met (covid)

  • Upkeeping and registering for travel rewards programs

  • Password log and upkeep

  • SOCAN/PRO set list reporting for all roster

  • Tracking travel rebills

  • Ordering office supplies

  • Ordering new stationary, business cards etc

  • Reconciling credit card statements

  • Various mailing, faxing, shipping, photocopying

  • Listening to demos/ present potential new clients 

  • Coordinating phone service for international travel

  • Upkeep of travel calendar

  • Prepping for meetings (scheduling and prepping boardroom, coordinating catering, research)

  • Archiving files

  • Dropbox management and organization

  • Personal assistant duties as needed

  • Insurance claims

  • Managing company’s Music Database

  • Contribute to brainstorm sessions and idea generation on behalf of clients, to support releases and tours 

  • Other client-specific activities as directed by project managers

  • Task-specific coordination for clients 

  • Coordinating client and partner gifts and cards

 

Watchdog Management is committed to equity and diversity, and strongly welcomes and encourages applications from Indigenous, Black and people of colour, women, persons with disabilities, people who are LGBTQ2S+, and people from other diverse communities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

The salary range for the position is between $40,000-$45,000 annually, to commensurate with experience.

Please send resume and cover letter to resumes@watchdogmgt.com by Friday, May 10th. We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

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